A speaker agreement sample is a legal document that outlines the terms and conditions of a speaking engagement. It is recommended that both the speaker and the event organizer agree and sign this document to avoid any misunderstandings or issues that may arise during or after the event.
As a professional speaker, it is important to have a comprehensive speaker agreement that protects your interests and clearly defines your responsibilities. Here are some essential elements that should be included in a speaker agreement sample:
1. Date and time of the event: The agreement must specify the date and time of the event and the duration of your speech. It is vital to clarify whether you will be speaking at one or multiple sessions, and if there are any breaks or Q&A sessions included in your speaking slot.
2. Speaker’s fee: The agreement must outline the speaker’s fee, payment terms, and the method of payment. It is standard practice for speakers to receive a deposit upfront to secure the engagement, and the remaining balance upon completion of the event.
3. Travel and accommodation expenses: If the event is out of town, the agreement must clearly state who is responsible for covering travel and accommodation expenses. Some organizations cover all the expenses while others only cover certain costs. It is important to clarify this beforehand to avoid any unexpected expenses.
4. Audio and visual requirements: The speaker agreement must specify the audio and visual equipment that will be available at the event, and whether you will need to bring your own equipment. This includes microphones, projectors, screens, and any other equipment needed for your presentation.
5. Cancellation policy: It is important to have a clear cancellation policy in the agreement in case of any unexpected situations. This includes the cancellation of the event by the organizer or the speaker, and what happens to the fees and expenses paid to the speaker.
6. Liability and insurance: The agreement must outline the liability of both parties in case of any damages or injuries that may occur during the event. It is recommended that the speaker has appropriate liability insurance to protect themselves in case of any accidents or injury during the event.
In conclusion, a speaker agreement sample is a crucial document that helps prevent any misunderstandings or legal disputes between the speaker and the event organizer. As a professional speaker, it is important to ensure that your interests are protected, and you are clear on the expectations and responsibilities of both parties. A well-drafted speaker agreement can significantly reduce the risk of any issues and ensure a successful event for both the speaker and the organizer.